Missed Lessons & Make-Up Lesson Policy
Your child’s music education is important and regular attendance needs to be a priority.
Fall scheduling will begin during the summer. It is usually impossible to reschedule your lesson time once the studio schedule is established for the semester. Please keep this in mind when you consider other activities.
Missed lessons by the student are not refundable and payment is still required. It is not possible to schedule make-up lessons when a student misses a lesson for any reason including illness or prearranged vacation. Please do not ask for a make-up. This policy exists to protect our teachers. (For an interesting article about this policy, see this article). Lessons missed by the teacher at any time for any reason will be made up at a mutually convenient time for the student and the teacher, or a credit for the lesson will be given on the next semester’s tuition. Abuse of this policy will result in dismissal from the program.
Please do not assume that we understand that your child will miss scheduled lessons during holidays or other functions your child attends. Because our students come from many school districts, are homeschooled, or are not yet in school, the studio will not follow any particular school calendar.
The studio calendar is arranged very far in advance, usually at the beginning of the school year. Important dates are posted in several locations in the studio. Please take some time to carefully review the calendar at the start of each school year and place important dates on your home master calendar. It is expected that families will look at the calendar and reserve recital and other performance dates regardless of other activities that add events to their calendar later in the year. For a child to feel immersed and committed to music lessons, it is important for them to develop a peer group with which they feel attached to. Please make OPSA events a priority to help us develop your families’ musical community. We try our best to make this easy for you by giving you plenty of time to plan. Missing more than one scheduled performance event each year is grounds for possible dismissal.
If a student arrives late for a lesson, the student will receive instruction for the remainder of the scheduled lesson only.
Group lessons are included in the tuition for OPSA. Attendance at group functions is required; please mark your calendars in the beginning of the year for these important dates.
For young violinists in a Suzuki Program, participation in group lessons is an essential part of the student’s development. Students and parents both find group classes to be fun and exciting. Group classes can be very motivating. Group lessons are held each week except when noted on the calendar. There are no group classes during the summer semester and tuition remains the same. Please see the calendar for more scheduling details. (Also see Summer Lessons for more info.)
Continual communication is a natural part of any educational endeavor. Open communication is strongly encouraged and appreciated between the student, parent, and teacher. Any conflicts or problems that may arise in the course of the semester should immediately be brought to the instructor or director’s attention.
Parent conferences without the student will be held in lieu of a lesson during one of the last few weeks of the school year. This time helps to give both the parent and teacher a chance to communicate each ones vision for the student and discuss how we are doing in terms of working towards this vision. Your child’s development–both musical and otherwise–is very important to us. These conferences help to make sure that the work we do each week and the daily work you do at home in regards to violin are helping to foster a healthy, happy and musical child. You will receive a questionnaire via email in order to help facilitate communication during this conference. Please submit it within a few days of receiving it as your teacher will want to prepare for your conference. Summer and fall scheduling are also typically discussed during this conference so as not to detract from instructional time during regular lessons.
The Oak Park String Academy is a twelve-month, year-round program–without exceptions. During the summer semester (June-July-August) students are required to take a minimum number of lessons. Most students opt to take additional lessons in the summer by taking 2 or even 3 lessons a week. Practice duration during the summer semester should be increased as there is no school during the day. The Summer Term is flexible in that students are only asked to sign up for a portion of the approximately 12 weeks of summer to allow for summer travel plans. Summer lessons are also flexible in that a student signs up for each lesson individually, and you are not necessarily tied into the same lesson time each week.
Study during the summer is crucial for students to maintain their abilities. Information regarding the scheduling of summer lessons is discussed in May each year. In order to allow greater flexibility during the summer months to accommodate summer activities and family vacations, all lessons will be scheduled by appointment only. There are typically 11 or 12 weeks during the summer semester which allows for a lot of flexibility around family vacations, summer camps, etc.
While there are no regular group classes held during the summer semester, we will occasionally offer group classes based on interest, student and teacher availability as well as space availability. Information about these possible classes will be sent out at the start of the summer semester. In addition, students are invited to gather to play at various events in the summer. We will often perform at the Oak Park Farmer’s Market during the summer months.
Enrollment in the Oak Park String Academy (OPSA) is not a “payment per service” arrangement, but rather a tuition-based business. Enrolling in music lessons is a purchase of a teacher’s services and a reservation of the teacher’s time. Tuition entitles a student to school membership and scheduled weekly lessons. Your child’s lesson time is reserved for him/her; since the time passes whether a student uses it or not, a lesson missed is time and money lost. The full fee is to be paid whether or not the student attends all lessons; lessons missed by the student for any reason will not be made-up nor tuition refunded. Notification of inability to attend a lesson is appreciated but does not excuse payment for contracted lessons.
Our school year is divided into four terms over the course of the year – Fall, Winter, Spring and Summer. Each term is about 12 weeks long – although enrollment can begin at any time within a term, and tuition is pro-rated accordingly. Tuition is based on a full year of approximately 42 weeks, divided into monthly payments. Students beginning lessons will only be charged from the date of their first lesson. An annual registration fee is charged at the start of the summer semester (or at the time of enrollment) in order to reserve your spot in the program for the following school year. This registration fee helps to cover a small portion of costs such as hall rental, rehearsal space, practice books, piano maintenance, piano accompanists, and much more. The 2022-2023 registration fee is $165 per family.
Tuition is non-transferable and non-refundable.